Our PTO is only as strong as our members! Every parent/guardian at the school is encouraged to consider running for the PTO Executive Board!
What do PTO Executive Board members do?
President (can be a co- position):
The president shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the required signatories on all checks. The president shall assist with the June transfer of association records to the incoming executive board. In the event that the association elects co-presidents, the remaining executive board members in consultation with the general membership will determine which co-president will serve as the core member on the school leadership team and which co-president will serve as the school’s representative to the appropriate presidents’ council.
Vice-President of the Elementary School:
The vice-president of the elementary school shall assist the president and shall assume the president's duties in his/her or their absence or at the president’s request. The vice-president of the elementary school shall assist with the June transfer of association records to the incoming executive board.
Vice-President of the Intermediate School:
The vice-president of the intermediate school shall assist the president and shall assume the president's duties in his/her or their absence or at the president’s request. The vice-president of the intermediate school shall assist with the June transfer of association records to the incoming executive board
Treasurer:
The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every other executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The treasurer shall also prepare the association’s interim and annual financial reports. The treasurer shall make available all books and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June transfer of all association records to the incoming executive board.
Recording Secretary:
The recording secretary shall record minutes at all association meetings. The recording secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The recording secretary shall maintain custody of the association’s records on school premises. The secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’ office. The secretary shall assist with the June transfer of all association records to the incoming executive board.
Communications Secretary:
The communications secretary’s responsibilities shall include the preparation of notices, fliers, e-mails, agendas, sign-in sheets and materials for distribution. The communications secretary shall prepare a detailed agenda which shall be posted on the PTA’s website and e-group before the general meetings. The secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association.
To read the PTO by-laws, click here
The president shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the required signatories on all checks. The president shall assist with the June transfer of association records to the incoming executive board. In the event that the association elects co-presidents, the remaining executive board members in consultation with the general membership will determine which co-president will serve as the core member on the school leadership team and which co-president will serve as the school’s representative to the appropriate presidents’ council.
Vice-President of the Elementary School:
The vice-president of the elementary school shall assist the president and shall assume the president's duties in his/her or their absence or at the president’s request. The vice-president of the elementary school shall assist with the June transfer of association records to the incoming executive board.
Vice-President of the Intermediate School:
The vice-president of the intermediate school shall assist the president and shall assume the president's duties in his/her or their absence or at the president’s request. The vice-president of the intermediate school shall assist with the June transfer of association records to the incoming executive board
Treasurer:
The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every other executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The treasurer shall also prepare the association’s interim and annual financial reports. The treasurer shall make available all books and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June transfer of all association records to the incoming executive board.
Recording Secretary:
The recording secretary shall record minutes at all association meetings. The recording secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The recording secretary shall maintain custody of the association’s records on school premises. The secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’ office. The secretary shall assist with the June transfer of all association records to the incoming executive board.
Communications Secretary:
The communications secretary’s responsibilities shall include the preparation of notices, fliers, e-mails, agendas, sign-in sheets and materials for distribution. The communications secretary shall prepare a detailed agenda which shall be posted on the PTA’s website and e-group before the general meetings. The secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association.
To read the PTO by-laws, click here